6 Ways to Stay Organised and Keep Track of Your Job Applications  image

6 Ways to Stay Organised and Keep Track of Your Job Applications 

Looking for a job or a career break can be as demanding as completing any major project. You may find that it takes longer than expected to find the right position. Being organised and keeping track of the applications you have submitted, interviews you have attended, and contact details of relevant stakeholders can be tricky to manage. Our tips will help you stay organised and have the edge, looking professional and capable at every stage of your search for that perfect role.

Maintain A Record of All Your Job Applications

The reality of the current Australian job market is that people can be applying for dozens of jobs before securing employment. You may have to send copies of your resume to tens of organisations before being invited for an interview. If you don’t keep track of these firms, you will be unprepared when a potential employer or recruiter contacts you. Suppose you can’t remember the name of the organisation, the position you applied for or the contact person. You may come across as awkward and unprofessional, prompting them to remove you from their shortlist. 

1. Create A Spreadsheet

Use Google Sheets or Microsoft Excel to create a simple record of all your job applications. Use the spreadsheet to track all the organisations you have applied to and other application process details. Some of the points you should add include:

  • The job title
  • Company name
  • Contact information
  • Type of application
  • Source of lead
  • Materials sent
  • Date applied
  • Status

2. Make A Word Document

If you are not skilled in spreadsheets, you can make a simple word document using MS Word, Google Docs, or other word processors. Create a table to help you track the important details and developments during the job search process. 

3. Use Google Drive

If you have a Gmail account, use the Google Drive application to create, save, and send written documents and spreadsheets to different organisations. Link it up with Google calendar to keep track of important dates.

4. Use Phone Applications

Most smartphones have fantastic apps that you can use to organise your job search. For instance, you can download a spreadsheet app and use the calendar and alerts to notify you about impending interviews and other deadlines.

5. Join Professional Networks

Certain websites and social media platforms such as LinkedIn are dedicated to connecting candidates with potential employers. These sites have fantastic tools for helping you track your applications.

6. Simplify the Job Search

When following up on your job applications, focus on quality rather than quantity. Filter down the notifications to the legitimate jobs you are qualified to take and have a good chance of getting. Personalise your cover letters and repurpose your resume to reflect the relevant competencies for each application. 

Hopefully, these tips will help you stay focused in your job search and increase your chances of being hired. Feel free to contact us about career planning. We might have your dream job coming up! 

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